HR MATTERS NEWSLETTER
October 2026
Did you know Georgia requires all employers to electronically file quarterly unemployment tax and wage reports?
Effective August 9, 2026, all Georgia employers must electronically file quarterly unemployment tax and wage reports, on Form DOL-4, by the last day of the next month following the end of the calendar quarter, unless the employer is expressly authorized by the Department of Labor to file using a different method.
Previously, only employers with 25 or more employees were required to file electronically.
Did you know Illinois will restrict driver's license requirements in job postings?
Effective January 1, 2027, employers and employment agencies are prohibited from including driver’s license requirements in job postings, unless:
- Driving is an essential function of the posted job and a business necessity; and
- The job ad briefly explains why a valid driver’s license is required.
Did you know Washington has a new Immigrant Worker Protection Act that imposes new employee notice requirements regarding the Form I-9?
Effective October 1, 2026, Washington State’s Immigrant Worker Protection Act (2SHB 2105) requires all public and private employers in the state (with 1 or more employees) to fulfill strict employee notification obligations before and after federal Form I-9 audit inspections.
Before Inspection Notice (Within 5 Business Days):
- Upon receiving a federal Form I-9 inspection notice, employers must provide written notice to all workers and their authorized representatives.
- The notice must include a copy of the federal inspection notice, the agency name, receipt date, records sought, and contact information for an AG-approved immigrant advocacy organization.
- Post the notice conspicuously until the inspection concludes, and deliver it via email, text, mail, or hand delivery with proof of transmission.
After Inspection Notice (Within 5 Business Days):
- Within five business days of receiving inspection results, employers must provide affected workers with a copy of the results, a summary of obligations arising from the results, identified deficiencies, correction timelines, meeting options, and notice of their right to representation. Employers must redact all personal information belonging to other workers.
Workplace Poster: Employers must display the official Washington Attorney General workplace rights poster in a prominent area.
Penalties: Failure to provide required notices carries statutory fines of $500 per violation (doubled to $1,000 for willful violations), with potential private lawsuits for civil damages.
Did you know Maryland banned mandatory employer meetings on political and religious matters?
Effective Date Oct. 1, 2026
Maryland has enacted the Maryland Worker Freedom Act (SB 417), restricting mandatory “captive audience” meetings where employers discuss political or religious topics, including unionization.
Maryland’s new law protects both current employees and job applicants from being penalized or subject to adverse hiring decisions due to opting out of covered meetings.
SB 417 applies to any required meeting “during which” covered opinions are shared. The new law does not prohibit meetings that include religious or political matters; rather, the ban is on meetings being mandatory and retaliation for nonattendance or nonparticipation.
Employers are restricted from expressing opinions at mandatory meetings on elections, candidates, legislation, public policy, civic groups, religious beliefs, and union/labor organization support or opposition.
Employers are not prohibited from holding meetings involving political or religious matters if attendance and participation are voluntary; communicating information required by law; communicating information necessary for employees to perform their job duties; or communicating factual information about unions and labor organizations.
Workers have 180 days to file complaints with the State Commissioner of Labor and Industry. Initial violations carry civil penalties up to $10,000, rising to $25,000 for repeat offenses, plus potential back pay, damages, and legal fees.
An official poster will be issued by Nov. 1, 2026. Employers must post it conspicuously and distribute it to all new hires during onboarding.