Oregon law requires employers to provide employees with itemized wage statements on each regular payday. These statements must include key details such as:

• The date of payment and the pay period covered
• The employee’s name
• The employer’s name and contact information
• Pay rates
• Gross and net wages
• Deductions
• Total hours worked

Employers may issue wage statements electronically if the employee consents.

Employers may not withhold or deduct wages unless the deduction is:

• Required by law
• Voluntarily authorized in writing by the employee for the employee’s benefit
• Authorized under a collective bargaining agreement or specific statute
• Made upon termination of employment for repayment of a loan, under limited conditions

Violations of Oregon’s wage statutes, including unlawful deductions, may result in civil penalties of up to $1,000 per violation.

New Requirements Effective January 1, 2026 – Senate Bill 906

Beginning January 1, 2026, Oregon employers will be required to provide new employees—at the time of hire—with a written explanation of earnings and deductions that appear on their itemized wage statements. This explanation must include general information about:

1. The employer’s established regular pay period.
2. A comprehensive list of:
   • All types of pay rates employees may be eligible for (e.g., hourly, salary, shift differentials, piece rate, commissions).
   • All benefit deductions and contributions.
   • Every type of deduction that may apply.
3. The purpose of any deductions made during a regular pay period.
4. Any allowances claimed as part of the minimum wage.
5. Employer-provided benefits that may appear on the wage statement as contributions or deductions.
6. All payroll codes used for pay rates and deductions, with a clear description or definition of each code.

The Oregon Bureau of Labor and Industries (BOLI) will publish a model written guidance document that employers can use or adapt to meet these requirements.

BOLI may assess civil penalties of up to $500 per violation for noncompliance.