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HR MATTERS NEWSLETTER January 2026

California Requires “Workplace Know Your Rights Act” Notice—due by February 1, 2026

Under California’s new “Workplace Know Your Rights Act” (Senate Bill 294), employers are required to provide employees with a new, stand-alone written notice explaining key workplace and legal rights. The notice must be distributed to current employees by February 1, 2026, and the requirement applies to all California employers.

The law, codified at California Labor Code sections 1550–1559, is intended to ensure employees are informed about labor protections, immigration-related rights, and certain constitutional protections in the workplace. To assist employers, the California Labor Commissioner has issued a template notice in English and Spanish, with additional translations expected soon. Click here for the English Notice, and here for the Spanish notice.

Notice Content

The required notice must include information on:

  • Workers’ compensation rights
  • Protections against unfair immigration-related practices
  • The right to notice of federal immigration inspections
  • The right to organize and engage in union activity
  • Constitutional rights when interacting with law enforcement at the workplace
  • The right to designate an emergency contact if the employee is arrested or detained at work

The notice must also reflect any additional legal updates the Labor Commissioner deems material and necessary, and the agency has indicated it will update the template annually.

Distribution Requirements

Employers must provide the notice:

  • To current employees by February 1, 2026, and annually thereafter, using normal communication methods such as personal delivery, email, or text message, so long as receipt can reasonably be expected within one business day
  • To new hires, at the time of employment
  • To any exclusive collective bargaining representative, annually, by electronic or regular mail
Language Requirements

The notice must be provided in the language the employer normally uses to communicate with the employee and that the employee understands, if the Labor Commissioner’s template is available in that language. If not, the notice may be provided in English. In addition to English and Spanish, the Labor Commissioner has announced plans to release templates in Chinese, Hindi, Korean, Punjabi, Tagalog, Urdu, and Vietnamese.

New York Bans “Stay-or-Pay” Agreements

On December 19, 2025, New York Governor Kathy Hochul signed the “Trapped at Work Act” (Article 37 of the New York Labor Law, §§ 1050–1055) into law. The statute took effect immediately and generally prohibits the use of “stay or pay” agreements, also referred to as employment promissory notes, as a condition of current or prospective employment.

The law defines employment promissory notes as agreements requiring a worker to pay the employer a sum of money if the worker leaves employment before a specified period of time, including provisions that characterize such payment as reimbursement for training provided by the employer or a third party. Requiring the execution of an employment promissory note as a condition of employment is deemed unconscionable, against public policy, and unenforceable, rendering any such agreement null and void.

Importantly, the law applies broadly to “workers,” not just employees. Covered individuals include employees, independent contractors, externs, interns, volunteers, and apprentices.

Although the statute does not create an explicit private right of action, workers may recover attorneys’ fees if an employer attempts to enforce an unlawful agreement. In addition, the New York State Department of Labor may assess civil penalties ranging from $1,000 to $5,000 per violation.

Exceptions and Practical Considerations

The law does not apply to advances or payments that are unrelated to training costs, such as sign-on bonuses, retention bonuses, or similar incentives. It also excludes agreements requiring repayment for property sold to the worker, including certain equity compensation arrangements such as restricted stock purchases or early exercise of stock options.

However, the statute leaves some uncertainty regarding education-related expenses, particularly where the education closely aligns with job duties and could be viewed as training. Employers should carefully review and draft tuition assistance programs and related agreements—including those offered under Internal Revenue Code sections 127 and 132—to ensure compliance.

The Governor has indicated that lawmakers intend to address these ambiguities, including clarifying the treatment of voluntary tuition assistance programs, in an upcoming legislative session.